TAILORED PLANNING SERVICES DESIGNED TO ELEVATE YOUR CELEBRATION WITH GRACE, STYLE, AND UNPARALLELED ATTENTION TO DETAIL.
Because every love story is different, we customize our pricing to match the unique details of your wedding day
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OUR OFFERINGS
Event Management
• We step in about 12 weeks before your wedding to take over communication, coordination, and logistics so you can breathe easy.
• You’ll receive a personalized planning to-do list, customized timeline, and detailed event flow that ensures everything runs right on schedule.
• We’ll have a venue walkthrough and host your 1-hour rehearsal to make sure everyone is prepped and confident.
• On the big day, you’ll have full coordination from a lead planner and an assistant, managing every vendor, cue, and detail from pre-ceremony setup to post-wedding clean-up.
• Plus so much more!!!
CREATING MEMORIES, CRAFTING PERFECTION.
Our Planning + Coordination Package is for couples who want expert support from the start, with a pro handling every spreadsheet, schedule, and vendor convo along the way. It’s thoughtful, thorough, and designed to give you space to actually enjoy being engaged. Here’s what sets it apart:
• From our initial kick-off call to your final send-off, we’re there to guide every decision, manage every detail, and keep you moving forward with monthly progress check-ins.
• We handle budget creation and tracking, vendor research and booking, guest accommodations, timelines, layouts, etiquette questions, and everything in between.
• You’ll have access to a customized online planning portal, plus ongoing communication and curated tools that keep the process smooth and collaborative.
• As your day gets closer, we shift into full coordination mode—Including everything in our event management package
With us by your side, you can stop stressing and start celebrating—because your vision is in expert hands.
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Planning and Coordination Package
Our Full-Service Planning & Design Package is built for couples who want an unforgettable wedding experience, one that’s beautiful, deeply personal, and expertly managed from beginning to end. Here's what makes it extraordinary:
• From your very first call to your final dance, we handle every detail: planning, design, and production, with a seamless process that keeps you supported the whole way through.
• The design process is immersive and collaborative, we’ll create a fully customized visual experience, from your color story and florals to layout, paper goods, rentals, signage, and tablescapes. Nothing is one-size-fits-all.
• Planning-wise, you’ll receive monthly progress reports, a personalized to-do list, vendor management, budget tracking, timeline creation, and etiquette support—plus access to a curated planning portal to keep everything organized.
• You’ll benefit from a robust coordination process in the final weeks, with a detailed rehearsal, full-day coverage by a lead planner and two assistants, and complete vendor and guest experience management.
The result? A wedding that looks like you, feels effortless, and runs flawlessly—down to every last candlelit detail.
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FULL SERVICE PLANNING
Need a little extra support or style? Our Additional Services & Add-Ons are designed to elevate your wedding planning experience and give you exactly what you need—when you need it. Whether it's hands-on help or next-level details, we’ve got you covered.
• Welcome Party, Rehearsal Dinner & Farewell Brunch — Seamless planning and coordination for all your wedding weekend moments.
• RSVP & Guest List Management — From tracking to reminders, we handle the communication so you don’t have to.
• Venue Research & Selection — We’ll curate a list of venues that fit your aesthetic, guest count, and budget—and guide you through tours, questions, and contract reviews to help you secure the perfect space.
These add-ons are the perfect way to tailor your planning experience to fit your celebration. Ready to build a custom package that fits you? Let’s chat.
ADD ONS
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Step One
initial phone call, we go over your wedding and how I can best support you
Step Two
venue visit, we will meet and do a walkthrough of your space
Step Three
finalize details, depending on your package we will finalize your details and get everything into Aisle Planner and google docs.
Step Four
wedding day!!
Lena & Dawood Marion
I had the pleasure of working with Kaiya as our day-of wedding coordinator, and I couldn't have been more impressed. Despite being relatively new to the field, Kaiya showcased professionalism and dedication that rivaled seasoned professionals. From our initial consultation, Kaiya made me feel at ease, listening attentively to my vision and concerns. She was incredibly organized, ensuring every detail was accounted for, and her communication throughout the planning process was impeccable. On the wedding day, Kaiya was a calming presence, handling last-minute changes and unexpected issues with grace and efficiency. Her ability to coordinate with vendors, manage the timeline, and keep everything running smoothly allowed us to fully enjoy our special day without any stress. Kaiya exceeded our expectations, and I highly recommend her services to any couple looking for a reliable and passionate wedding coordinator.
Angelina Apilado, OLW Lead Planner
Kaiya was the PERFECT day-of coordinator for my client's wedding! The minute I met her in person you can tell she is seasoned in this industry and can think quickly on her feet with new information being presented to her. She is extremely professional, and very sweet and kept that same energy throughout the entirety of the wedding day. Your ideal day-of coordinator not only takes care of the little details, but helps runs a smooth timeline, communicates effectively with vendors during a short time frame, and adjusts/pivots as things arise, and that is exactly what Kaiya did and THEN some. I could not recommend Kaiya enough! You and your special day will be in more than great hands with her on your team!
Cinda Mah
Kaiya was instrumental in the success of my husband's 80th Birthday. I wanted to be able to be present that day and focus on the guests and his various surprises. Kaiya did a lovely job as our day-of-coordinator by managing the food and bar She engaged with the guests to ensure they were comfortable and enjoying the evenings events. Kaiya participated in several pre-planning sessions and helped us to finalize the flow for the evening. She was on time, professional, and a joy to work with.
Linda Cortes
Kaiya Smith was an absolute pleasure to work with. She reached out to me almost immediately after my initial event request and quickly and thoroughly responded to all of the follow-up emails. She made it easy to plan a dinner for 25 with very little notice and ensured my guests would be taken care of without my being there.
