The right support for every kind of celebration.
Most couples find their perfect fit in partial planning — where I can be deeply involved in both the strategy and the execution. But every celebration is different, and every package is designed to meet you exactly where you are.
This is the one. Let's talk
OUR OFFERINGS
EVENT MANAGEMENT
CREATING MEMORIES, CRAFTING PERFECTION.
You have the vision. I build the plan, manage the vendors, and produce every detail — from our first session to your final dance. This is full partnership, not coordination.
- Intensive kick-off session & budget architecture within 30 days of booking
- Investment tracking — transparent budget management throughout planning
- Monthly progress check-ins & personalized action items
- Curation & vetting of your 4 most impactful vendor categories
- 5–6 production deep-dive sessions for logistics, contracts & technical details
- Master production timeline — minute-by-minute event flow
- Venue walkthrough & floor plan management
- Vendor liaison — I become the sole point of contact for all partners
- Movement logistics — hotel blocks, transportation & seating chart
- Final detail sync — two-week-out walkthrough & load-in confirmation
- 1-hour rehearsal leadership
- 10 hours of wedding day production
- 1–2 professional assistants on wedding day
- Full wrap & personal item coordination
Starting at $6,000
Let's talk about your full vision
PLANNING & COORDINATION
Everything in Partial Planning, elevated with a curated aesthetic layer. Your vision, defined and executed with visual intentionality from florals to floor plan.
• Venue scouting — research, site visits & contract negotiation
- Comprehensive budget pro-forma
- Iterative design dossier — color stories, mood boards & 3D layouts
- Event branding & paper story — invitations, signage & day-of paper goods
- Custom fabrication management
- Curated gifting — welcome bags, favors & wedding party gifts
- Unlimited strategic access & milestone planning sessions
- Full vendor management — sourcing, vetting & communication
- Sourcing & sample management including full floral mock-up
-NGuest & travel logistics — hotel blocks & transportation
- Lead planner + 2 assistants for up to 12 hours on wedding day
- Technical supervision — load-ins, strikes & rigging
- Concierge service for couple & immediate family
- 1-hour rehearsal leadership & full post-wedding wrap
Starting at $10,000 + % of key vendor contracts
INQUIRE TODAY
Every celebration has details that deserve extra attention. These add-ons are available alongside any package.
• Welcome Party, Rehearsal Dinner & Farewell Brunch — Seamless planning and coordination for all your wedding weekend moments.
• RSVP & Guest List Management — From tracking to reminders, we handle the communication so you don’t have to.
• Venue Research & Selection — We’ll curate a list of venues that fit your aesthetic, guest count, and budget—and guide you through tours, questions, and contract reviews to help you secure the perfect space.
These add-ons are the perfect way to tailor your planning experience to fit your celebration. Ready to build a custom package that fits you? Let’s chat.
ADD ONS
INQUIRE TODAY
- 90-day transition kick-off & vendor audit
- 90-day success roadmap with clear deadlines
- Professional email & phone support from 90 days out
- Etiquette & crisis navigation support
- Master production timeline
- Final venue walkthrough
- Seating & layout finalization
- Direct sync — final vendor confirmation calls 2 weeks out
- 1-hour rehearsal leadership
- Design placement during wedding week
- 10 hours of wedding day production
- One professional assistant for 8 hours
- Vendor directing & cue management
- Full wrap & personal item coordination
Starting at $3,500
PARTIAL PLANNING & DESIGN
Everything in Partial Planning, elevated with a full design layer. Your vision, defined and executed with visual intentionality.
- 90-minute Creative Vision Session
- Bespoke Digital Design Roadmap — color stories, textures & floral direction
- Aesthetic Audit of all décor-related vendor proposals
Starting at $8,000
FULL SERVICE PLANNING
Step One
It starts with a conversation. We connect to hear your story, understand your vision, and figure out exactly where you need support. From there, I'll recommend the right level of partnership for your celebration.
Step Two
We build the plan. From vendor strategy and budget architecture to timelines and logistics — every detail is mapped with intention so nothing is left to chance.
Step Three
I take the wheel. Vendor confirmations, final timelines, rehearsal leadership — every moving piece is locked in so you can stop managing details and start anticipating the best day of your life.
Step Four
Your only job is to show up. I handle everything from setup to send-off — every cue, every vendor, every moment — with calm precision so you can be completely present.
Lena & Dawood Marion
I had the pleasure of working with Kaiya as our day-of wedding coordinator, and I couldn't have been more impressed. Despite being relatively new to the field, Kaiya showcased professionalism and dedication that rivaled seasoned professionals. From our initial consultation, Kaiya made me feel at ease, listening attentively to my vision and concerns. She was incredibly organized, ensuring every detail was accounted for, and her communication throughout the planning process was impeccable. On the wedding day, Kaiya was a calming presence, handling last-minute changes and unexpected issues with grace and efficiency. Her ability to coordinate with vendors, manage the timeline, and keep everything running smoothly allowed us to fully enjoy our special day without any stress. Kaiya exceeded our expectations, and I highly recommend her services to any couple looking for a reliable and passionate wedding coordinator.
Angelina Apilado, OLW Lead Planner
Kaiya was the PERFECT day-of coordinator for my client's wedding! The minute I met her in person you can tell she is seasoned in this industry and can think quickly on her feet with new information being presented to her. She is extremely professional, and very sweet and kept that same energy throughout the entirety of the wedding day. Your ideal day-of coordinator not only takes care of the little details, but helps runs a smooth timeline, communicates effectively with vendors during a short time frame, and adjusts/pivots as things arise, and that is exactly what Kaiya did and THEN some. I could not recommend Kaiya enough! You and your special day will be in more than great hands with her on your team!
Cinda Mah
Kaiya was instrumental in the success of my husband's 80th Birthday. I wanted to be able to be present that day and focus on the guests and his various surprises. Kaiya did a lovely job as our day-of-coordinator by managing the food and bar She engaged with the guests to ensure they were comfortable and enjoying the evenings events. Kaiya participated in several pre-planning sessions and helped us to finalize the flow for the evening. She was on time, professional, and a joy to work with.
Linda Cortes
Kaiya Smith was an absolute pleasure to work with. She reached out to me almost immediately after my initial event request and quickly and thoroughly responded to all of the follow-up emails. She made it easy to plan a dinner for 25 with very little notice and ensured my guests would be taken care of without my being there.
Paul Kehoe
We had our wedding on August 9th, 2025 and from the first day we met with Kaiya we felt like we had a huge weight lifted from our shoulders. She helped us organize and prioritize our timeline, vendors, and must-haves for our weekend. From flowers, to DJ, to cake, and so much more she handled the coordination perfectly. We felt cool, calm, and relaxed to enjoy our special day. We couldn't have pulled it off without her and with our sanity intact. Thanks so much, Kaiya, you crushed it and we can't recommend you enough :)"
Gaia Osborne
Kaiya Smith Events was an absolute pleasure to work with for our wedding. From the very beginning, their communication style was thorough, frequent, and professional. As a team of problem solvers who are incredibly detail-oriented and rigorous, they were instrumental in the success of our special day. Kaiya and her team's day-of coordination and vendor wrangling prior to the event ensured everything ran seamlessly. I would 100% recommend working with Kaiya Smith Events for your wedding or event. She was kind and professional from start to finish, and her deep knowledge of the Bay Area wedding industry made her an invaluable resource on our team. We couldn't have imagined working with anybody else for our wedding!
Irene Vega
Working with Kaiya was hands down one of the best decisions we made for our wedding. Throughout the entire planning process, she was incredibly helpful, remaining flexible and available for meetings that worked around our demanding work schedules. She took the lead on organizing and communicating with our vendors, and when the big day finally arrived, she and her organized team ensured every detail followed our timeline perfectly. Beyond the logistics, Kaiya made sure my husband and I were well tended to all day, allowing us to truly enjoy ourselves while she brought our specific vision to life. Our guests are still raving about how wonderful the wedding was, and we would highly recommend her to anyone looking for a seamless, stress-free experience!
Karen & Marc
It was a pleasure working with Kaiya! She was very cooperative, knowledgeable, and organized throughout the entire process. The package I chose with Kaiya was the event management service. Wedding planning was a bit stressful for me since it was just my partner and I planning the whole thing together but 3 months before the event Kaiya jumped in and helped manage all of our vendors, helped with day of timeline, and more. She also helped coordinate the rehearsals and the day of the wedding. I truly did not have to worry about a single thing on my wedding day, Kaiya handled everything with ease and care, and she guided us through our timelines of events that day with expertise. Without her I don’t know how I would have been able to manage everything on my own. I appreciate her greatly and am glad I was able to work with her! Thank you again Kaiya!