Artfully Curated. Thoughtfully Planned. Expertly Produced. Completely Handled.
For the couple who has a vision and needs someone to carry it — from the first vendor call to the final dance. I specialize in partial planning and full production across Northern California and beyond, so you can stop managing the details and start enjoying the celebration you've been dreaming of.
Crafting Timeless Love Stories
EXPLORE SERVICES
THE WORK I LOVE MOST
Northern California Wedding Planner & Producer
GET TO KNOW YOUR PLANNER
MEET THE FOUNDER AND CEO
HI, I'M KAIYA
So... how’s wedding planning going?
If you've landed here, chances are you've got the vision — the venue, the aesthetic, maybe even the dress. What you don't have is someone to carry all the moving pieces so you can actually be present for the moments that matter. That's exactly where I come in.
I'm Kaiya! A Northern California wedding planner and producer who specializes in partial planning and full production for couples who are ready to hand it over. From your first vendor call to your final dance, I've got it completely handled.
MEET ME
SERVICES
At Kaiya Smith Events, partial planning is where I do my best work. For the couple who has a vision and needs a true partner to bring it to life — managing vendors, building timelines, and executing every detail — this is the experience I was made for. I also offer full event management, full service planning, and intimate micro wedding coordination across Northern California and beyond.
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EXPLORE OUR
Lena & Dawood Marion
I had the pleasure of working with Kaiya as our day-of wedding coordinator, and I couldn't have been more impressed. Despite being relatively new to the field, Kaiya showcased professionalism and dedication that rivaled seasoned professionals. From our initial consultation, Kaiya made me feel at ease, listening attentively to my vision and concerns. She was incredibly organized, ensuring every detail was accounted for, and her communication throughout the planning process was impeccable. On the wedding day, Kaiya was a calming presence, handling last-minute changes and unexpected issues with grace and efficiency. Her ability to coordinate with vendors, manage the timeline, and keep everything running smoothly allowed us to fully enjoy our special day without any stress. Kaiya exceeded our expectations, and I highly recommend her services to any couple looking for a reliable and passionate wedding coordinator.
Angelina Apilado, OLW Lead Planner
Kaiya was the PERFECT day-of coordinator for my client's wedding! The minute I met her in person you can tell she is seasoned in this industry and can think quickly on her feet with new information being presented to her. She is extremely professional, and very sweet and kept that same energy throughout the entirety of the wedding day. Your ideal day-of coordinator not only takes care of the little details, but helps runs a smooth timeline, communicates effectively with vendors during a short time frame, and adjusts/pivots as things arise, and that is exactly what Kaiya did and THEN some. I could not recommend Kaiya enough! You and your special day will be in more than great hands with her on your team!
Cinda Mah
Kaiya was instrumental in the success of my husband's 80th Birthday. I wanted to be able to be present that day and focus on the guests and his various surprises. Kaiya did a lovely job as our day-of-coordinator by managing the food and bar She engaged with the guests to ensure they were comfortable and enjoying the evenings events. Kaiya participated in several pre-planning sessions and helped us to finalize the flow for the evening. She was on time, professional, and a joy to work with.
Linda Cortes
Kaiya Smith was an absolute pleasure to work with. She reached out to me almost immediately after my initial event request and quickly and thoroughly responded to all of the follow-up emails. She made it easy to plan a dinner for 25 with very little notice and ensured my guests would be taken care of without my being there.
Paul Kehoe
We had our wedding on August 9th, 2025 and from the first day we met with Kaiya we felt like we had a huge weight lifted from our shoulders. She helped us organize and prioritize our timeline, vendors, and must-haves for our weekend. From flowers, to DJ, to cake, and so much more she handled the coordination perfectly. We felt cool, calm, and relaxed to enjoy our special day. We couldn't have pulled it off without her and with our sanity intact. Thanks so much, Kaiya, you crushed it and we can't recommend you enough :)"
Gaia Osborne
Kaiya Smith Events was an absolute pleasure to work with for our wedding. From the very beginning, their communication style was thorough, frequent, and professional. As a team of problem solvers who are incredibly detail-oriented and rigorous, they were instrumental in the success of our special day. Kaiya and her team's day-of coordination and vendor wrangling prior to the event ensured everything ran seamlessly. I would 100% recommend working with Kaiya Smith Events for your wedding or event. She was kind and professional from start to finish, and her deep knowledge of the Bay Area wedding industry made her an invaluable resource on our team. We couldn't have imagined working with anybody else for our wedding!
Irene Vega
Working with Kaiya was hands down one of the best decisions we made for our wedding. Throughout the entire planning process, she was incredibly helpful, remaining flexible and available for meetings that worked around our demanding work schedules. She took the lead on organizing and communicating with our vendors, and when the big day finally arrived, she and her organized team ensured every detail followed our timeline perfectly. Beyond the logistics, Kaiya made sure my husband and I were well tended to all day, allowing us to truly enjoy ourselves while she brought our specific vision to life. Our guests are still raving about how wonderful the wedding was, and we would highly recommend her to anyone looking for a seamless, stress-free experience!
Karen & Marc
It was a pleasure working with Kaiya! She was very cooperative, knowledgeable, and organized throughout the entire process. The package I chose with Kaiya was the event management service. Wedding planning was a bit stressful for me since it was just my partner and I planning the whole thing together but 3 months before the event Kaiya jumped in and helped manage all of our vendors, helped with day of timeline, and more. She also helped coordinate the rehearsals and the day of the wedding. I truly did not have to worry about a single thing on my wedding day, Kaiya handled everything with ease and care, and she guided us through our timelines of events that day with expertise. Without her I don’t know how I would have been able to manage everything on my own. I appreciate her greatly and am glad I was able to work with her! Thank you again Kaiya!